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Shega Media — HR Automation (Power Apps)

An HR automation system using Microsoft Power Apps to reduce manual entry and improve data consistency.Power Apps · Automation
~10 hrs
of manual entry saved each week
Shega Media — HR Automation (Power Apps)
November 1, 2024

Overview

Designed and implemented an HR automation solution for Shega Media & Technologies using Microsoft Power Apps to reduce manual data entry and improve consistency.

What I built

  • Automated HR forms and approval flows in Power Apps.
  • Integration points to export HR data into internal systems.
  • Simple admin interfaces for HR staff to manage workflows.

Impact

The automation saved roughly 10 hours per week for HR staff and improved data consistency.

Technologies used

  • Microsoft Power Apps
  • Integrations with internal APIs

Outcome

A maintainable HR automation system that reduced manual work and improved operational efficiency.

Problem

HR processed hiring, leave, and onboarding manually. This caused slow approvals, duplicated entries, and inconsistent employee records.

Solution

I designed workflows in Power Apps that automated common HR tasks, integrated identity validation and downstream syncs, and provided HR staff with a simple admin console.

Architecture

Text
Power Apps front-end -> Power Automate flows -> SharePoint Lists

Key components

  • Power Apps forms for onboarding, leave requests, and exit procedures
  • Power Automate flows for approvals, notifications, and data sync
  • Lightweight admin views for HR to audit and correct records

Features

  • One-click onboarding with automated account creation hooks
  • Approval workflows with multi-stage sign-off and reminders
  • Exportable audit logs and CSV reports

Screenshots / Media

Shega HR screenshot 1
Shega HR screenshot 2

Metrics

  • Saved ~10 hours/week for HR staff
  • Reduced data entry errors by an estimated 80%

Lessons learned

  • Low-code platforms can accelerate delivery, but they need strict change-management and documentation.
  • Combining low-code UIs with robust API contracts keeps integrations maintainable.

Next steps

  • Add employee self-service portals and integrate SSO for security and ease of use.